Pricing
Simple, transparent pricing
Choose the plan that works for your team. Start free, upgrade when you are ready. Cancel any time.
Save up to 25%
Starter
For individuals trying out structured task tracking.
$0 /seat/month
Free forever · up to 2 seats
- 2 seats, 1 project
- 50 tasks per project
- Task table and list view
- 3 custom fields
- Community support (72hr)
- Gantt chart
- Dependencies
- Templates
Basic
For small teams getting started with roadmap tracking.
$9 /seat/month
Save 25% · $108/yr
$108 per seat per year · billed annually
Team of 5: $540 per year
- Unlimited projects
- 200 tasks per project
- Basic Gantt (monthly view)
- Board view
- Finish-to-Start dependencies with lag
- 3 starter templates, 5 custom fields
- PNG export
- Email support (24hr)
✓ 14-day money-back guarantee
Most Popular7-Day Free Trial
Standard
For growing teams needing advanced Gantt, delay simulation, and impact analysis.
$12 /seat/month
Save 14% · $144/yr
$144 per seat per year · billed annually
Team of 5: $720 per year
- Everything in Basic
- 400 tasks per project
- Advanced Gantt with drag and drop
- Dependencies with lead and lag time
- Delay Simulator
- Impact Matrix (direct dependents)
- 17 templates incl. Hypercare and CRM
- PNG, PDF, Excel export
✓ 14-day money-back guarantee
Professional
For PMOs running complex delivery with float analysis, resources, budget, and portfolios.
$19 /seat/month
Save 21% · $228/yr
$228 per seat per year · billed annually
Team of 5: $1140 per year
- Everything in Standard
- 600 tasks per project
- Total float and propagated delay per task
- Full transitive cascade Impact Matrix
- Baselines (5) and variance tracking
- Risk Register and heat map
- Resource Workload and Budget View with EVM
- All 19 templates incl. Budget and Capacity
- Portfolio management (5 programmes)
✓ 14-day money-back guarantee
Compare every feature
| Feature | Starter | Basic | Standard | Professional |
|---|---|---|---|---|
| Views | Task table, list | + basic Gantt, board | All except Resource / full Budget | All views |
| Gantt chart | - | Monthly view only | Daily/weekly/monthly + drag and drop | + baselines |
| Dependencies | - | Finish-to-Start with lead and lag | Finish-to-Start with lead and lag | Finish-to-Start with lead and lag |
| Impact Matrix | - | - | Direct dependents | Full transitive cascade |
| Total float per task | - | With dependencies | With dependencies | With dependencies |
| Baseline tracking | - | - | - | 5 named baselines |
| Risk Register | - | - | - | Full with heat map |
| Resource management | - | - | - | Workload views with cost rates |
| Budget tracking | - | - | - | Full EVM (CPI, EAC, ETC, VAC) |
| Chart export | - | PNG only | PNG, PDF, Excel | + portfolio exports |
| Templates | - | 3 starter templates | 17 templates | All 19 incl. Budget and Capacity |
| Custom fields | 3 | 5 | Unlimited | Unlimited |
| Portfolio management | - | - | - | 5 programmes |
| Support | Community, 72hr | Email, 24hr | Email, 12hr | Priority email, 4hr |
How does Depentra compare?
| Capability | Depentra Standard | Generic PM tool | Spreadsheets |
|---|---|---|---|
| Delay simulation | Built-in, real time | Not available | Manual, error-prone |
| Cascade impact analysis | Automatic, scored | Add-on or missing | Not practical |
| Dependency links with lead and lag | Included | Usually included | Formulas break |
| Earned value metrics | Professional tier | Rare | Manual quarterly ritual |
| Price per seat (annual) | $12/month | $19 to $30/month | Hidden in wasted hours |
Pricing questions, answered
How does the 7-day free trial work?
The Standard plan includes a 7-day free trial with no credit card required. You get full access to every Standard feature. At the end of the trial we will ask you to add payment details. If you do not, your account moves to read-only mode and your data is kept safe for 30 days.
Can I change plans at any time?
Yes. When you upgrade you are charged the prorated difference right away (you get credit for the unused days on your old plan and pay the new rate for those same days), and your billing date does not move. Downgrades take effect at the end of your current billing period so you never lose time you have already paid for.
What counts as a seat?
A seat is any member of your organisation who can log in and work in your projects.
How many seats do I need to buy?
Paid plans are billed per seat, and you can buy exactly what you need, starting from just 1. Each seat comes with a single-use activation code you can hand to a teammate to put their account on your plan. Need more later? You can add seats anytime from Billing settings. If you are working solo or in a pair and do not need premium features, the Starter plan supports up to 2 seats for free.
What payment methods do you accept?
We accept Visa, Mastercard, American Express, and PayPal. Apple Pay and Google Pay are available in compatible browsers. Payments are processed by Stripe, a PCI DSS compliant payment processor. Card details never touch our servers.
Do you offer refunds?
Yes. All paid plans come with a 14-day money-back guarantee. If Depentra is not right for your team, contact us within 14 days of your first payment for a full refund. See our Refund Policy for details.
How much do I save with annual billing?
Annual billing saves up to 25% compared with paying monthly. Basic saves 25% ($108 vs $144 per year), Standard saves 14% ($144 vs $168), and Professional saves 21% ($228 vs $288).
Do you offer discounts for non-profits or education?
Yes. Registered non-profits and educational institutions receive 30% off any paid plan. Contact our sales team with proof of status to have the discount applied.
What happens to my data if I cancel?
Your account moves to read-only mode at the end of your billing period and all data is retained for 30 days. During that window you can export everything or reactivate. After 30 days data is permanently deleted.
What happens when I hit my task limit?
At 80% of any limit your Administrator receives a notification. At the limit, the action that would exceed it is blocked with a clear message and an option to upgrade. Nothing is ever deleted automatically.
What are guest users?
Guests are external collaborators, for example clients or vendors, invited to a specific project. Standard includes 5 guests per project, Professional includes 10, and Enterprise is unlimited. Guests do not consume paid seats.
How does team access work across plans?
Project Leaders invite members as Viewer, Contributor, or Editor. When joining a project, your plan must match or exceed the Project Leader’s plan; otherwise you will be prompted to upgrade or request access at a lower level.
Calculate your team's cost
Drag the slider to see monthly cost, annual cost, and annual saving per plan.
| Plan | Monthly cost | Annual cost | Annual saving |
|---|---|---|---|
| Basic | $96/mo | $864/yr | $288 |
| Standard | $112/mo | $1,152/yr | $192 |
| Professional | $192/mo | $1,824/yr | $480 |